Unit 2( P 13) Meeting HR requirements: HRP process

Human Resource Planning Process (HRPP)

• Organizational Objectives and Policies: HR plan must be derived from organizational objectives, specific requirements in terms of number and characteristics of employees. Organizational objectives are defined by the top management and the role of HRP is to sub serve the overall objectives by ensuring availability and utilization of human resources.
• Once the organizational objectives are specified, communicated and understood by all concerned, the HR department must specify its objectives with regard to HR utilization in the organization.

HR Demand Forecast: Demand forecasting is the process of estimating the future quantity and quality of people required. The basis of forecast must be annual budget and long-term corporate plan, translated into activity levels for each function and department. There are several good reasons to conduct demand forecasting

• Quantify the jobs necessary for producing a given number of goods
• Determine what staff-mix is required
• Asses appropriate staffing levels in different parts of the organization
• Prevent shortages of people
• Monitor compliance with legal requirements with regard to reservation of jobs

HR Supply Forecast: Personnel demand analysis provides the manager with the means of estimating the number and kind of employees that will be required. The next logical step for the management is to determine whether it will be able to procure the required number of personnel and the sources for such procurement. This information is provided by supply forecasting. Supply forecasting measures the number of people likely to be available from within and outside an organization, after making allowance for absenteeism, internal movements and promotions, wastage and changes in hours, and other conditions of work. Reasons for supply forecast are:

• Helps quantify number of people and positions expected to be available
• Helps clarify staff mixes that will exist in the future
• Assess existing staffing levels in different parts of the organization
• Prevents shortage of people
• Monitors expected future compliance with legal requirements of job reservations

HR PROGRAMMING/ HR Plans and strategies: Once an organization’s personnel and supply are forecast, the two must be reconciled or balanced in order that vacancies can be filled by the right employees at the right time. The need forecast and the supply forecast gap determines what strategies need to cope with the challenge of procuring the required HR for the organization. The strategies are developed in all aspects of Human resource management functions

HR PLAN IMPLEMENTATION: Implementation requires converting an HR plan into action. A series of action programmes are initiated as a part of HR plan implementation.

• Recruitment, Selection and Placement – after the job vacancies are known, efforts must be made to identify sources and search for suitable candidates. The selection program should be professionally designed.
• Training and Development – The training and development program should cover the number of trainees required and programmes necessary for existing staff
• Retraining and Redeployment – new skills are to be imparted to existing staff when technology changes
• Retention Plan – retention plan covers actions which would help reduce avoidable separations of employees.
• Downsizing – where there is surplus employee, trimming of labour force will be necessary

CONTROL AND EVALUATION: Control and evaluation represents the fifth and the final phase in the HRP process. The HR plan should include budgets, targets and standards. It should also clarify responsibilities for implementation and control, and establish reporting procedures, which will enable achievements to be monitored against the plan. The evaluation ends up in answering whether or not HRP planning was successful in selecting, retaining and developing right people to meet the organizational objective.

Long Question:

"Human Resource Planning process helps in determining right employee for future". Explain